General information

We provide you with this privacy policy, which exclusively pertains to the data collected during the online application process, to inform you about how we handle your personal data collected within the job application process.

Data Controller

The data controller in terms of data protection law is:
ZD Automotive GmbH
Junkers-Ring 15
85098 Großmehring
Tel.: +49 841 493 987 99
Commercial Register Entry Register Number: HRB 10214
Registration Court: Ingolstadt
Data Protection Officer: Ms. Patrice Raies, info@datenschutz-raies.de

Personal Data in the Job Application Process

Personal data refers to information about personal or factual circumstances of a specific or identifiable natural person. This includes information such as your name, address, telephone number, and date of birth, as well as data about your specific career path, etc., which can be attributed to a specific person with reasonable effort. Information that cannot be directly or indirectly associated with your real identity, however, is not considered personal data.

Basis and Purposes for Processing Personal Data in Job Applications and the Application Process

If you apply to us electronically, such as via email or through our web form, we collect and process your personal data for the purpose of managing the application process and conducting pre-contractual measures. By submitting an application on our recruiting page, you express your interest in employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.

Specifically, the following data is collected:

Name (first and last name)
Email address
Phone number
Location
Date of birth
Gender
Channel through which you became aware of us

Additionally, you have the option to upload meaningful documents such as a cover letter, your resume, and certificates. These may contain additional personal data such as date of birth, address, etc. Only authorized personnel in the HR department or employees involved in the application process have access to your data.
Personal data is generally stored only for the purpose of filling the vacant position for which you have applied. Your data is retained for a period of [180] days beyond the conclusion of the application process. This is usually done to fulfill legal obligations or defend against potential claims arising from legal regulations. Afterward, we are obligated to delete or anonymize your data. In this case, the data is only available to us as metadata without direct personal reference for statistical analysis (e.g., gender ratio in applications, number of applications per period, etc.).
Furthermore, we reserve the right to store your data for inclusion in our "Talent Pool" for [180] days after the end of the application process to identify any other interesting positions for you. This also applies, for example, to applications for a training or internship position. By accepting the privacy policy, you consent to the possible further storage of your data and inclusion in our "Talent Pool."
If you receive an offer for employment with us during the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.

Disclosure of Data to Third Parties

The data transmitted during your application is encrypted via TLS and stored in a database. This database is operated by Personio GmbH, which offers personnel management and applicant management software (https://www.personio.de/impressum/). In this context, Personio acts as our data processor according to Art. 28 GDPR. The basis for processing is a contract for order processing between us as the responsible entity and Personio.

Rights of Data Subjects

If we, as the responsible entity, process personal data, you, as the data subject, have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of processing. This may include, in particular, the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this data protection consent according to Art. 7 III GDPR.
To exercise your rights as a data subject concerning the data processed in this online application process, please contact our data protection officer (see section 2).

Final Provisions

We reserve the right to adjust this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes in the application process or similar matters. For a revisit to this recruiting page or a new application, the new privacy policy will apply.
In addition to this privacy policy, you can view our general privacy policy at [Link to the general privacy policy].

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